This month's update lets you do more with Alloy's existing features, particularly if you work with multiple contractors. The update took place during the evening of the 30th March. For a full list of changes in v2.45, please visit the Alloy Changelog.

Better looking AQS attributes 😎

Previously, editable AQS attributes appeared as tall dark boxes that displayed their underlying JSON code. While it was occasionally useful to edit the code directly, the box took up a fair bit of vertical space and was restricted by the limited width available.

Therefore, AQS attributes now occupy a single line like other attributes. This frees up space for up to five attributes below it, letting you see more information without scrolling.

Selecting an AQS attribute will open the query in the AQS Builder, where you can view and edit its structure and values.

To access the query's JSON code in a full-sized editor, select the { } button.

JSON attributes have undergone a similar transformation in recent months.

Process over 1000 activity items at once 📋

Creating or editing activity items (e.g. defects, jobs, job work units) requires Alloy to perform extra logic for activity-specific functionality (e.g. copying geometry from a parent asset, calculating costs).

Previously, this work was performed using Alloy's Extended API, which could process all the extra logic at the cost of performance. Unfortunately, a safety limit of 1000 items was necessary to ensure consistent service delivery.

However, over the past year, we've been working to gradually migrate these functions to the main Alloy API, which we've documented in previous announcements. With some crafty optimisations, we've been able to reproduce the same functionality at higher performance levels, to the point where the safety limit can be ditched!

Therefore, you can now create/edit over 1000 activity items in a single workflow, or by using the Alloy API directly.

Street Manager v4 🚧

Both Alloy Web and Alloy Mobile have been updated to support Street Manager v4, in accordance with legislation coming into force on 1st April.

For full details of what's changed, see this previous announcement.

Job cost calculation permissions 💵

When a user edits the Estimated Value or Actual Value attribute of a job work item, the Estimated Cost or Actual Cost attribute is recalculated accordingly.

Previously, this required the user to have read and write permission for the Cost attributes of the job work item's design.

However, if you employ contractors to carry out jobs, you probably don't want to grant them these permissions! Doing so would let them edit the cost of their work directly, irrespective of the value.

Therefore, Alloy now calculates the Cost attributes of job work items via a system process. This means that users can now update the value of their work without needing to see or edit the cost.

Custom Job Work Items on iOS 🔨

Following on from last month, custom job work items are now supported on Alloy Mobile iOS (and on Android next month).

When adding a job work item to a job, you can now choose from all designs that implement the Job Work Items interface (and which you have permission to create items for).

Support for Change Component Job Work Items is coming soon.

Edit JWIs and attach multiple images on Android 📷

Following on from last month, these two features are now available on Android in addition to iOS.

When creating a new job, you can now edit job work items as you add them. Previously, you had to finish creating the job, edit the job, and then enter values for the job work items you added.

When attaching images to an item, you can now select up to five images at once to upload them all in one go.

Overview

For those of you using Alloy to interact with the government's Street Manager service, an important transition is coming up.

In May 2022, the Department of Transport released v4.0 of the Street Manager API. Since then, they've continued to maintain endpoints for both v3 and v4.

While v3 isn't being decommissioned until May/June 2023, the legislative changes in v4 will come into force on 1st April 2023, effectively compelling all users to make the switch.

Therefore, we're updating Alloy to support the current v4.15 specification ahead of this deadline.

Who will be affected

This change will affect anyone using Alloy Web or Alloy Mobile to interact with the Street Manager service.

Details

Fortunately, there are only a few changes to learn about!

New permit conditions

• NCT09d - Changes to traffic management arrangements APPLIES TO ALL MAJOR PERMITS on Category 0, 1, and 2 streets only.
• NCT03 – Activities ancillary to those permitted – supplementary information.

For more detail, see the Statutory guidance for highway authorities.

New Traffic Management type

A new TM Carriageway Restriction Type will be available: Temporary obstruction 15 minute delay.

Footpath Closure

A new Foothpath Closure attribute will be mandatory for all permit requests.

Emergency Contact Name and Number

New Emergency Contact Name and Emergency Contact Number attributes will be optional for most permit requests, unless the chosen Traffic Management type is Multi Way Signals or Two Way Signals.

Expected Release

30th March 2023 as part of the Alloy v2.45 release.

We've got more good stuff for you this month, including several quality-of-life improvements that are simple yet effective. The update took place during the evening of the 23rd February. For a full list of changes in v2.44, please visit the Alloy Changelog.

Read all about it

Sometimes, you want to store lots of text within a Text attribute, e.g. a description of a job, notes about an asset's condition.

By default, Text attributes are displayed as a single line. However, you can change this by editing a design's stencil and enabling the Multiline property of the attribute's control. This lets you see up to 12 lines of the attribute's text.

Previously, any text longer than 300 characters would appear truncated. While you can display the full text in a tooltip by hovering your mouse over it, this is tricky for touchscreen users.

Therefore, we've added a discreet Show More button below the last line.

Select it to display the full text in its own window.

See where attributes come from

When viewing the results of a Join query in the Data Explorer, the columns display attributes from the queried design/interface, along with attributes from one or more linked designs/interfaces.

Previously, it wasn't clear which attributes came from which design/interface, especially when viewing attributes with identical names (e.g. Title, Subtitle).

Therefore, the column header of a linked attribute now displays the design/interface it comes from, providing a clearer picture of the data in front of you.

Isolate work to specific contractors

If you employ multiple contractors, you don't want them seeing every job work item in your system, as these often contain sensitive information, e.g. how much you pay another contractor!

No problem, you can now create custom job work item types, and make each one apply to a specific contractor only.

It's simple – just create a new design that implements the Job Work Items interface, so it inherits all the necessary attributes.

You can then configure the permissions of your new design accordingly, so that only the appropriate contractor has read/write access to it.

When configuring a job in the Job Work Unit Editor, your new design will now be selectable.

However, when the job is viewed, each contractor will only see the job work items of the design that applies to them.

Customise search settings in the Job Work Unit Editor

When choosing work items in the Job Work Unit Editor, you can now customise the search settings in the same way as standard item pickers.

Remember, search settings apply per design/interface, so customising them here will affect how items of the Work Items interface are listed throughout Alloy.

Edit job work items as you add them on iOS

When creating a job in Alloy Mobile iOS, you can specify one or more job work items to represent the work to be done.

Previously, you could add the job work items, but couldn't edit their values until you'd finished creating the job and then gone back to edit it.

Now, selecting the Job Work Items field will open the new Job Work Item Editor, where you can select from a list of available work items and then edit their values before proceeding to create the job.

This feature will arrive on Android next month.

Attach multiple photos at once on iOS

When viewing an item's details in Alloy Mobile iOS, you can upload one or more file attachments directly to it.

If you choose to Add from photos, you can now select up to five photos simultaneously and attach them all in one go. Nice!

Admins can disable users

Admins can now disable user accounts in Alloy Web. This prevents a user from logging into Alloy on any platform without deleting their account, in case it needs to be re-enabled in future.

We're starting the year off with a modest update. Nothing too crazy, just a few useful improvements to make your experience better 😊 (especially on Android). The update took place during the evening of the 26th January. For a full list of changes in v2.43, please visit the Alloy Changelog.

Extend Blueprinted Designs/Interfaces with Custom Interfaces

In September, we announced the introduction of custom interfaces. For the first time, it was possible to create a new interface that one or more designs could implement, providing a way to share a single set of generic attributes across multiple custom designs.

For technical reasons, it wasn't originally possible for a blueprinted design/interface to implement a custom interface. But not anymore!

Now, a custom interface can be implemented by any design/interface, regardless of whether its Context is Core, Module or Customer.

This fully unlocks the possibilities of custom interfaces, as they can now be used to extend the hundreds of ready-made designs/interfaces available in Alloy.

Bulk Invoice Workflows

For customers with the Financial Accounts module installed, this will be a welcome announcement!

A new module is available containing two manual workflows, which can automatically generate invoices for a list of Customer Accounts or Supplier Accounts.

For each account, the workflow will find all the related job work units that have their Invoicing status set to Ready and process them all into a single Account Invoice item for that account.

The resulting Account Invoices will be left with their Status set to Draft, giving you the opportunity to double-check everything and make any changes before progressing them to Issued.

We know that some of you need to process hundreds of invoices at a time, so these new workflows will save you a lot of time and effort! If you'd like the new module to be enabled for your Alloy customer project, please contact Support.

See Nearby Items when Editing Geometry on Alloy Mobile

Previously, when creating geometry for a new item (or editing the geometry of an existing item), the map area would appear empty.

Even with the Satellite basemap enabled, being unable to see the position and shape of nearby objects could sometimes make plotting the new geometry a bit tricky.

The items on your map now remain visible when editing geometry, making it easier to draw points or polygons accurately in relation to nearby items.

The items shown respect the layer configuration of the main map and the Search Here button can be used to refresh the current view.

Multiple Improvements on Android

Alloy Mobile has received special attention on Android this month, incorporating several changes that were recently implemented for iOS.

Item Forms on Android

If a custom item form exists for a design/interface, it will now be displayed to Android users when they create or edit a corresponding item. Users will only see the attributes that the item form has controls for, listed in the order defined by the item form.

Otherwise, the standard item form will be displayed. Users will see all the design/interface's attributes, listed in chronological order.

Prevent Locked Items Being Edited on Android

In Alloy Web, items can be locked to prevent them being edited. This can be done manually via the action bar or automatically via a workflow.

When locked items get synced to Alloy Mobile Android, they now display a visual indication of their locked status if you try to edit them. Users can no longer edit the locked item’s attributes or add/remove any items associated with it (e.g. attachments, job work items, related tasks).

Read-only View of Link Attributes on Android

When an item has a Link attribute that references multiple items (e.g. a job with multiple job work items), it shows as “X selected” when viewing the item's details in Alloy Mobile Android.

Tapping this now always displays the list of referenced items, even if the attribute is set to Read-only, or your user account has Read-only permission to the attribute.

Overview

We're expanding the number of features that you can request audit logs for via the /api/auditlog endpoint.

We're also removing a few features that by definition will always return an empty array. While these have never been useful, there's a slight chance that some of you have implementations that expect this to happen, which may behave differently if the list of accepted parameter values is changed.

Therefore, this is classed as a breaking change ⛏️

Who will be affected

This change will affect any users or implementations that use the `/api/auditlog` endpoint to get audit logs for certain features.

Details

The /api/auditlog endpoint accepts an optional Features parameter, where you can supply a String array specifying the features that you want audit logs for. See ReDoc / Swagger for full details.

The current list of accepted values is:

AlloyUser, AlloyUserGroup, Card, Customer, Design, DesignInterface, Layer, Import, MasterSetting, MasterSetting

The values being added are:

Basemap, CustomReport, ItemForm, Mesh, AlloyRole, Workflow, WorkflowActionGroup

The values being removed are:

AlloyUser, Customer, MasterSetting

Expected Release

26th January 2023 as part of the Alloy v2.43 release.

As we reach the end of the year, it's time to look back at what we've all accomplished together in 2022. Liz and Kwarti, you can sit this one out... 😬

You loved it last year, so here it is again! We've put together a fancy webpage that you can log into to see all kinds of stats about your year in Alloy, delicately interwoven with the eccentric humour you've come to expect from us 😅

So go on, visit review2022.alloyapp.io and marvel at how busy your organisation has been this year. Feel free to share the URL of your personalised report with someone you want to impress, such as your boss or a prospective dating partner. Here's what Matthew McConaughey had to say about ours:

On behalf of the Alloy team, thanks for being with us in 2022, and we look forward to making 2023 even better 🎉

This month’s update provides a number of useful improvements across the board. The update took place during the evening of the 8th December. For a full list of changes in v2.42, please visit the Alloy Changelog.

Design/Interface Search Settings 🔍

When using the top-right Search panel to find items of a particular design or interface, there are several settings you can change to customise how searching works and how the results are displayed.

Before, these search settings were applied across all designs/interfaces. Now, they are saved per design/interface. This lets you be selective with your search customisation, so you can apply different optimisations to the designs/interfaces that are important to you.

For example, if you prefer to see Tasks sorted by their Created Time, this can now be set without affecting other designs/interfaces.

Additionally, these search settings now apply to item pickers as well, providing you with a consistent experience whenever Alloy presents you with a list of items for that design/interface.

For more details, please see this previous announcement and the Alloy User Guide.

Note: the search settings currently don't affect how Work Items or Bill Items are displayed in the Job Work Unit Editor. We're working to address this in an upcoming release.

Item Forms - New File Picker Control 📎

If you want to attach a file to an item, you no longer need to upload the file to Alloy first!

When creating/editing an item, it's now possible to upload a new file as you're configuring its Attachments attribute.

This is made possible by the availability of a new File picker control in item forms. When editing an item form for a particular design/interface, you can choose to add a File picker control for the Attachments attribute (or any Link attribute that references Files items).

When the item form is presented to a user (i.e. they create or edit an item of the relevant design/interface), selecting the File picker control will display a browsable folder structure where they can select one or more files stored within Alloy.

However, the user can also use the highlighted button to upload a new file and select it for inclusion.

Bulk Download Attachments 🖇️⬇️

When viewing an item's details, if you switch to the Attachments tab, you can now select Download all from the action bar to download all the attached files in a single zip file.

A simple but useful improvement!

Disable Module Workflows

Another simple improvement is the ability to disable any of the system workflows that appeared in your Alloy customer project after a particular module was enabled.

For example, you want to disable the Invoice Calculation workflow included with the Financial Accounts and Invoicing module because your organisation uses a custom-designed workflow instead.

When viewing the details of a workflow included with a module, you can now select Edit in the action bar and change Enabled to false, so it no longer appears in the list of runnable workflows.

Manual Workflow Output Mode

When creating a manual workflow, there's now an optional Output mode field that determines how items will be processed when the workflow is run.

The possible values are:

• Many items - all items are processed by a single workflow (used by default).
  
  
• One item - each item is processed separately by its own workflow. Slower but makes certain operations possible, e.g. if a workflow creates an invoice when supplied with an account’s Item ID, it will run once for each account, thereby generating an invoice for each one.

Alloy Mobile - iOS 16 Support 📱

In line with our policy to support the latest three versions of iOS, Alloy Mobile is now supported on iOS 16!

This means that we've performed a series of exhaustive tests on all aspects of the app running on iOS 16 and completed any work required to ensure stable operation. On this occasion, we only had to correct a couple of minor issues encountered when adding attachments to an item (such as a "Cancel" button appearing white on a white background).

As we take on iOS 16, we therefore say goodbye to iOS 13 👋. While Alloy Mobile can still be used on devices running iOS 13, the app will only be tested on iOS 14-16 from this point onwards. Therefore, if you were to encounter an issue on iOS 13, only basic troubleshooting support would be available.

Fortunately, all iOS 13 devices can be upgraded to iOS 15, therefore we strongly recommend doing so to receive the best experience going forward.

Overview

Alloy’s robust Permissions system gives you fine control over who has read/write access to most of the objects in your Alloy database (e.g. designs, layers, workflows).

To take this a step further, we introduced Access Policies. These are simple rules defined per design/interface, which ensure that users can only access items that can be traced back to them. For example, making job items only accessible to users who are members of the job’s allocated team.

While Access Policies work well in principle, the current implementation unfortunately comes with too much of a performance cost.

Therefore, Access Policies will be removed in the next Alloy release, to be replaced with a better implementation at a later date.

Who will be affected?

No active customers are currently using this feature, so we expect its removal to have zero impact.

Details

The /api/access-policy/ endpoints will be removed from the API. Any remaining access policies will be deleted.

Expected Release Date

23rd February 2023 as part of the Alloy v2.44 release.

Overview

Back in December 2021, we announced that the mechanism for API keys would be changing.

In summary, API keys would no longer be generated automatically for every user, so new API keys must be generated on demand. Additionally, these new API keys must be passed using the OAuth 2.0 Bearer token format. For full details, please see the previous New API Key Management announcement.

These changes were implemented on 13th January 2022, with the old API keys remaining valid for a year.

Therefore, this is to remind everyone that the old API key mechanism will be removed in January 2023!

Who will be affected?

Any user or integration that still uses an old API key to communicate with the Alloy APIs.

Details

As of the release date below, old API keys that were created before 13th January 2022 will no longer be valid.

Additionally, the /api/user/me endpoint (Swagger/ReDoc) will no longer include the old apiKey property in its responses.

To learn about the new endpoints for managing API keys, please see the previous New API Key Management announcement.

How can I check my API key?

The simplest way to check if your API key is "old" or "new" is to consult your code. Does it pass the API key in the OAuth 2.0 Bearer token format (RFC 6750)? If so, your API key is new!

Alternatively, you can use the GET /api/user/me endpoint (Swagger/ReDoc) before the release date to return information about the currently logged in user. If your API key matches the value of the depreciated apiKey property in the returned user, your API key is old.

If in doubt, we recommend using the POST /api/api-key endpoint (Swagger/ReDoc) to create a new API key.

Mesh Users

If you have any workflows that use a Call Mesh action, your Alloy customer project will need updating with a new API key. We've been reaching out to customers we believe to be affected by this, but if in doubt, please contact Support to request this.

Expected Release Date

26th January 2023 as part of the Alloy v2.43 release.

Overview

This is to inform all users that we've recently implemented three safety limits to Alloy’s engine.

These have been put in place to help ensure that the performance, reliability and security of Alloy remains high. Rest assured, these limits have been calculated carefully, so most users will never reach them!

In rare cases where a limit is reached, users will receive a detailed error message to inform them what has happened, so the situation can be avoided in future.

Who will be affected?

These limits affect all users of Alloy but will be unnoticeable by most.

Details

The following limits have been added.

Maximum Background Tasks

The number of background tasks that can be queued per customer project. This has been limited to 100,000 tasks, which is far higher than has ever been reached before.

If the limit is reached, attempting to create a task will fail with this error:

Error Category: ResourceLimited,  Error Code: 1657552956

Maximum Item Size

The size of any item being operated on. This has been limited to 2MB (roughly 420,000 words of text) for optimal resource management.

If the limit is reached, the operation will fail with this error:

Error Category: ItemSizeExceedLimit, Error Code: 1657279454

Maximum Items to Query in Bulk

The total number of items involved with any write operations. While a query may only affect a moderate number of items directly, each item may have child/parent items that need querying too. Therefore, this has been limited to 200,000 items on the Task Executor (75,000 items on the API services).

If the limit is reached, the query will fail with this error:

Error Category: BulkQueryLimitExceeded